Practical tips when planning a Tipi event

So you’ve decided you’re going to have a Tipi event (GREAT decision btw!), you’ve got your venue sorted and have booked your Tipis. What’s next?

Whist having a Tipi wedding or event means you can do as you please with pretty much everything (within reason!), there are a few extra things that you need to bear in mind that you wouldn’t have to give a second thought to if you were having your wedding or event in the likes of a hotel, country house etc.  Don’t be put off by this though, whilst there are a few more things to consider, we know firsthand what extras you’re likely to need and can point you in the right direction and recommend fantastic suppliers. Plus, having an outdoorsy wedding or event gives you so much more creative freedom – you’re not tied in to certain suppliers such as caterers, entertainment, stylists etc which you’re often committed to with venues such as hotels, country houses and even barn weddings. So you really can have YOUR WEDDING, YOUR WAY so in our opinion the pros definitely outweigh the cons!

To point you in the right direction, here’s a list of those extra things to add to your Tipi wedding planning list, if you can get these things sorted you can then get on with the fun stuff such as invites, cake and decorations 😉


Check with your venue whether there is any form of power supply. If your Tipi event is taking place in the middle of a field, it’s unlikely that there will be. If this is the case you will need to look into hiring a generator. As well as power requirements for our Tipi lighting, your generator company will need to have power requirements for all of your other suppliers as well, for example, caterers, DJs, band, toilets etc. Depending on your power requirements, expect to pay in the region of £400 – £700.

If your Tipi event is taking place at home or at a venue with a power supply, again, check that the power supply is adequate enough to power your whole event and that your suppliers have enough cabling to run from the power source to their equipment.


If your venue doesn’t have toilet facilities that you can use on site, you will need to look into hiring a mobile toilet unit. The number of guests at your event will determine the size of the unit you require and prices range from between £400 – £700. Most toilet units are towed behind a 4×4, so please bear in mind they will require good access into your venue. Remember to think about providing some sort of lights (perhaps in the form of oil torches or candles) to light the way to the toilets after dark.


Due to the unpredictability of our British weather, it’s worth considering heaters for your event regardless of the time of year. The last thing you want is for your guests to be cold  and that be the only thing they can remember about your event! Any heater used with the Tipis, must be an ‘indirect heater’ and for one or two Tipis, one heater should be adequate. For three or more Tipis, we recommend two heaters. The need for a heater is somewhat reduced if there are any large open fireplaces in the Tipis and if you have fewer sides of the Tipis raised. It will also depend on the time of year. A Tipi event in December will of course need more heaters than one in July (which may not need any at all). Expect to pay between £100 – £250 (depending on size and quantity).

Catering Tent and Table Linen

If you’re getting caterers for your wedding, check to see if there any facilities onsite that they can use. If not, you may need to check with them whether they’re self-sufficient or whether they need any additional equipment – mainly, a catering tent. Depending on your caterer and your style of food this might or might not be necessary, for example, if you’re having a street food van, it is unlikely that they will require a catering tent. If required, we can supply a catering tent for you and your caterers – so just ask and this can be added to your booking. We can also provide table linen and can put you in contact with suppliers of tableware such as crockery and glassware at a discounted price.


It’s worth checking if your venue has facilities to keep food and drink chilled. If not, depending on the food and drink you are serving, you may need to consider hiring a chiller unit / fridges or it may be that a dustbin of ice (or if you’re a bit more creative – a water trough, wheelbarrow or barrels!) to keep your drinks cool will do the job! Expect to pay between £150 – £400 (depending on size).

Bar Unit

Depending on your venue, you may well be sourcing the drinks yourself. If so, it will be a good idea to have a physical bar to use to serve your drinks from. We have custom made a rustic bar perfectly in keeping with the Tipis, which is perfect for this purpose. Just let us know if you would like this and we can add this to your booking.

Right, that’s the practical side of things taken care of. Now on to pom poms, flowers, stationery and favours (let the fun commence!).

We hope this is a good starting point for you but if you’re totally overwhelmed by it all, don’t panic! We’re here to help so just give us a call / email and we’ll be on hand to do all we can. Contact us on 01273 273 314 or at

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