Terms and Conditions
‘Client’ means the person hiring the Equipment from
‘Equipment’ means the tipi(s) and other materials specified on the Booking Form being owned and maintained by
‘Period of Hire’ is the period of time between the completion of erecting the Equipment and the commencement of the dismantling of the Equipment.
‘Hire Charge’ is the sum payable by the Client to
‘Booking Form’ is the form issued by
‘Third Party Supplier’ is a company or individual not owned directly by
‘Third Party Equipment’ is equipment owned, supplied, erected and maintained by a Third Party Supplier. All such equipment shall not be the responsibility of
Unless stated in writing all orders are accepted subject to the Terms and Conditions of hiring stated below and the Client by authorising or allowing work to proceed is deemed to have acknowledged this.
3.1 To deliver the Equipment and proceed to erect it on or before the
3.2 To dismantle and remove the Equipment from the site on or after the Takedown date shown on the Booking Form.
4. THE CLIENT UNDERTAKES:
4.1 To pay the Deposit and to pay the Balance in accordance with the Invoices.
4.2 To provide
4.3 To obtain permits from any authorities who are or may be concerned and to make
4.4 Where appropriate to obtain a licence from the Local Authority. Any requirements under the licence must be notified to
4.5 If any part of the Equipment includes electrical apparatus to provide such power points or supply as may be reasonably required by
4.6 Not to enter the Equipment whilst it is being erected or dismantled by
4.7 To close and secure any tipi door when not in use.
4.8 Not to use any lighting, heating, cooking or other gas or electrical appliances of any kind without the prior written consent of
4.9 Not to light, or allow to be lit, any fire, candle or
4.10 To oversee all Third Party Suppliers bringing their equipment into or around the tipis and to ensure no equipment is placed within 1 ft of the tipi canvas (inside or outside) either by the Third Party Suppliers or the Client.
4.11 Not to tamper with the structure or any part of the Equipment and in particular not to affix or suspend from the Equipment any item whatsoever without
4.12 Not to tamper with any fire extinguishers as provided by
4.13 Not to sub-hire the Equipment to any party without the prior written consent of
5.1 The Hire Charge is based on the assumption that the Client provides a firm and level site of turf (or some other material not impervious to stakes and able to absorb rainwater) and is served by a firm access road adjacent to the site with adequate hard-standing for commercial vehicles, is free from flooding, trees and overhead obstruction. If this is not the case or if the Client wishes
6. INSURANCE, LOSS, DAMAGE OR EXCESSIVE SOILING
6.1 The Client shall be responsible throughout the Period of Hire for the maintenance and safe custody of the Equipment.
6.2 The Client must be satisfied with the Equipment before use and should notify
6.3 The Client shall be responsible for and indemnify
6.4 The Client shall at its own expense insure Equipment with an insurance company of repute against all loss or damage (whether or not the Client’s or
6.5 The Client hereby irrevocably authorises
6.6 If Equipment is lost or damaged, the Client shall notify
6.7 The Client will on request at any time produce to
6.8 Upon payment of the “Damage Waiver Fee” referred to in the quotation then clauses 6.4, 6.5, 6.6, 6.7 above will not apply. Please note that the Damage Waiver Fee is NOT an insurance policy. It does not cover event cancellation, public or employer liability or any other liability, other than accidental damage to the tents and associated equipment. The Client remains responsible for all loss and damage, resulting from negligence, legal liability or any Third Party Equipment.
The Hire Charge does not include making good any repairs to the Site unless caused by the negligence of
8.1 Either party shall have the right to terminate this Contract without penalty within fourteen days from the date of the Booking Form subject to written confirmation of such termination being given by one party to the other within such period. In the event of such termination by either party,
8.2 If the Client wishes the Set Up of the Equipment to commence prior to the expiration of the fourteen days referred to in clause 8.1 above, the Client expressly waives their right to terminate without penalty referred to in clause 8.1.
8.3 Should the Client wish to cancel the Contract within 28 days prior to the Event date shown on the Booking Form, the Client must pay a full cancellation charge equalling the full value of the Hire Charge.
8.4 Should the Client wish to cancel the Contract in the period between the fourteen days referred to in clause 8.1 and the 28 days prior to the Set
9. EXCLUSION OF LIABILITY
10. THIRD PARTY LIABILITY
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VAT Registration No: 208 0718 28 | Registered Company No: 08623201 | Registered Office: Jordans, Partridge Lane, Newdigate, Surrey, RH12 4RW